Table Top Display Guidelines

Table Top Displays are intended as a forum for introducing Insulated Conductors Committee members and guests to new products and services related to the mission and scope of the ICC.

The following are guidelines for Table Top Displays:

• During each ICC meeting, an area inside the meeting hotel will be provided for 10 to 15 exhibits (displays) of new products or services directly associated with insulated conductors.
• ICC will plan to locate table top area in the immediate vicinity of the breakfast/coffee break area subject to any limitations imposed by the Hotel. Exact location is first come first serve.
• The table top consists of one 6 foot long table with skirt.
• ICC charges a fee for the table top.
• The ICC will arrange to provide electrical power. All other arrangements (A/V, shipping, storage, etc.) must be made between the vendor and Hotel. Vendor is solely responsible for all additional charges.
• Table top displays are permitted from Sunday afternoon through Wednesday.

  Approximate times:
  Sunday: 5:00 p.m. - 7:00 p.m
  Monday 7:00 a.m. - 5:00 p.m
  Tuesday 7:00 a.m. - 5:00 p.m.
  Wednesday 7:00 a.m. - 5:00 p.m.
  

• Storage areas are not included by the ICC.
• The display area is generally located in the main lobby area of the Hotel, subject to general traffic, and therefore equipment size and weight must be restricted to manual movement using simple hand cart.
• Vendor personnel assigned to the table top are required to register with the ICC in addition to the fee charged for the table top itself.
• A company will be allowed only one exhibit per meeting.
• Requests for exhibit space shall be submitted through the registration process along with payment. The request will be reviewed by the ICC Vice Chairman to assure that it meets the requirement outlined in these guidelines. Requests will be accepted on a first come, first served basis.
• The exhibits shall be professionally displayed. Only pertinent technical information shall be included in the exhibit. Pricing information shall not be included. Samples, test results, specifications and applications may be displayed.
• Exhibitors are encouraged to have someone knowledgeable of the product or services described in the exhibit available to answer technical questions. They should be available at their exhibit during peak viewing hours, if possible.
• The PES/ICC and the host hotel shall not be held responsible for any loss or damage to the properties on display. The exhibitor must take full responsibility for the safety of the exhibit and its contents.
• Exhibitors are required to provide a brief description of their company and its objective for the website posting.

Guidelines as of March 28, 2012

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This page last revised on 04/10/12

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